Organization - At the Beginning
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          The first decision you’ll need to make is who to invite. Of course, everyone is in the “family,” but you have to draw the line somewhere. Will it just be immediate family members, such as grandparents, parents, and children, or will you research your family genealogy to include all of the descendants of one central ancestor? Once you decide who is invited, you have your guest list and can begin the planning process.
Get in touch with at least one person from each branch of the family to help you track down contact information, including e-mail addresses, for all members you’re planning to invite. E-mail is especially helpful when delivering updates and information to a large group. Compile the names and information you gather into a notebook or binder, and note how each person is related to the family. (You can use this information later to create a family directory!)
          The first communication with the entire family may just be a notice that the family reunion is being planned, and invite suggestions. You may want to send out a survey to find out what your family members would like to participate in. Some questions you might include: What time of year will be best to get together? What types of activities do you suggest? Would you be interested in helping with planning? Those who want to help with the family reunion planning will form a planning committee.
          The planning committee works as a team to make sure that all aspects of the family reunion are taken care of, and that no details are left out. (It’s very hard for one person to be responsible for such a large task!) The committee will take into consideration all of the different interests of family members and make sure that the reunion is one that everyone will enjoy. Delegate specific tasks to each committee members so that someone is responsible for each major aspect of the family reunion: location, social events, budget, communications, etc. Some special interests that committee members may wish to take charge of include obtaining t-shirts and reunion memorabilia, planning activities for children, family historian, setup and cleanup, etc. Once you get started, you can start holding the next year’s planning meetings at the current reunion, while everyone is together!



Portions of this text were inspired by The Family Reunion Institute, School of Social Administration, Temple University, Philadelphia, PA, 215-204-6244.
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